Privacy Policy

Last updated: July 24, 2025

About This Privacy Policy

Soundshapes Productions (“we,” “our,” or “us”) is committed to protecting your privacy and handling your personal data transparently. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website soundshapes.com or interact with our services.

Company Details:

Business Name: Soundshapes Productions
Owner: Kenneth Doekhie (Kenny D)
Chamber of Commerce: 33257591
VAT Number: NL001539641B45
Email: info@soundshapes.com

Legal Basis for Processing

We process personal data in compliance with the General Data Protection Regulation (GDPR) and the Dutch Implementation Act (Uitvoeringswet AVG). We only process personal data when we have a valid legal basis, including:

Consent: When you explicitly agree to data processing
Contract Performance: To fulfill agreements or services
Legitimate Interest: For business operations that don’t override your privacy rights
Legal Obligation: When required by law

What Personal Data We Collect

Website Analytics

Data: IP address, browser type, device information, pages visited, time spent on site
Purpose: Understanding website performance and user behavior
Legal Basis: Legitimate interest (improving our services)
Retention: 26 months (Google Analytics standard)

Contact Forms

Data: Name, email address, message content
Purpose: Responding to inquiries about music collaboration, services, or general questions
Legal Basis: Consent and contract performance
Retention: 3 years from last contact

Email Communications

Data: Email address, name, correspondence history
Purpose: Business communications, collaboration discussions, service delivery
Legal Basis: Consent and contract performance
Retention: 7 years (business communication requirement)

Technical Data

Data: Cookies, session data, server logs
Purpose: Website functionality and security
Legal Basis: Legitimate interest
Retention: 30 days (server logs), varies by cookie type

How We Use Your Personal Data

We use your personal data for the following purposes:

Website Operations

Providing and maintaining our website functionality
Analyzing website performance and user experience
Ensuring website security and preventing abuse

Business Communications

Responding to contact form inquiries
Discussing music collaboration opportunities
Providing information about our AI LAB services
Managing professional relationships in the music industry

Legal and Administrative

Complying with legal obligations
Maintaining business records
Protecting our legal rights and interests

Cookies and Tracking Technologies

Our website uses cookies and similar technologies. For detailed information about our cookie usage, please see our Cookie Policy.

Essential Cookies

Purpose: Website functionality, security, user preferences
Legal Basis: Legitimate interest (no consent required)
Examples: Session management, security features, functionality

Analytics Cookies

Purpose: Understanding website usage and performance
Legal Basis: Consent (cookie banner required)
Provider: Google Analytics
Data: Anonymized usage statistics

Service Providers

Web Hosting: For website operations and maintenance
Analytics: Google Analytics for website performance insights
Email Services: For business communications

Legal Requirements

When required by law or legal process
To protect our rights, property, or safety
In case of business transfer or merger

International Transfers

Some of our service providers may be located outside the European Economic Area (EEA). When we transfer data internationally, we ensure adequate protection through:

Adequacy Decisions: Countries approved by the European Commission
Standard Contractual Clauses: EU-approved data transfer agreements
Privacy Frameworks: Such as the EU-US Data Privacy Framework

Your Privacy Rights

Under the GDPR, you have the following rights regarding your personal data:

Right of Access

Request information about what personal data we hold about you

Right to Rectification

Request correction of inaccurate or incomplete data

Right to Erasure (“Right to be Forgotten”)

Request deletion of your personal data (subject to legal limitations)

Right to Restrict Processing

Request limitation of how we process your data

Right to Data Portability

Request your data in a structured, machine-readable format

Right to Object

Object to processing based on legitimate interest or direct marketing

Right to Withdraw Consent

Withdraw consent for data processing (where consent is the legal basis)

Right to Lodge a Complaint

File a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens)

To exercise your rights, contact us at: info@soundshapes.com

Data Security

We implement appropriate technical and organizational measures to protect your personal data against:

Unauthorized access or disclosure
Accidental loss or destruction
Malicious attacks or data breaches

Security Measures Include:

SSL encryption for data transmission
Secure hosting with regular backups
Access controls and authentication
Regular security updates and monitoring

Data Retention

We retain personal data only as long as necessary for the purposes outlined in this policy:

Contact Form Data: 3 years from last contact
Email Communications: 7 years (business requirement)
Analytics Data: 26 months (Google Analytics standard)
Technical Logs: 30 days
Cookie Data: Varies by type (see Cookie Policy)

Children’s Privacy

Our website and services are not directed to children under 16 years of age. We do not knowingly collect personal data from children under 16. If we become aware that we have collected such data, we will delete it immediately.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. We will notify you of significant changes by:

Posting the updated policy on our website
Updating the “Last updated” date
Sending email notifications for material changes (where applicable)

Music Industry Specific Processing

Collaboration Inquiries

When you contact us about music collaborations, AI LAB projects, or professional services:

Data: Professional contact details, project information, creative briefs
Purpose: Evaluating collaboration opportunities, project development
Legal Basis: Consent and contract performance
Sharing: May be shared with project collaborators (with your consent)

AI LAB Participation

For AI-human music collaboration projects:

Data: Creative input, preferences, collaboration history
Purpose: Developing AI-enhanced music projects
Legal Basis: Consent and contract performance
Rights Management: Proper attribution and rights documentation

Dutch Data Protection Authority:

Website: autoriteitpersoonsgegevens.nl
Phone: 0900-2001201
Address: Postbus 93374, 2509 AJ Den Haag

Definitions

Personal Data: Any information relating to an identified or identifiable natural person
Processing: Any operation performed on personal data (collection, storage, use, disclosure, etc.)
Controller: The entity that determines the purposes and means of processing (Soundshapes Productions)
Processor: An entity that processes personal data on behalf of the controller
Data Subject: The individual whose personal data is being processed

This Privacy Policy is designed to comply with the GDPR and Dutch data protection laws. For specific legal advice, please consult a qualified attorney.